By-Laws

ARTICLE I: NAME

The name of this organization shall be the North School Parent-Teacher Organization (P.T.O)

ARTICLE II: OBJECTIVES

To promote the welfare of children and youth in home, school, and community.

To bring into closer relation the home and the school, that parents and teachers may cooperate effectively in the education of the child.

To develop between educators and the general public such united efforts as will secure for every child the highest advantages in physical, mental, and social education.

ARTICLE III: POLICIES

Section 1.
The purpose of this organization shall be educational and social and shall be developed through committees and projects with teacher and parent input.

Section 2.
This organization shall be noncommercial, nonsectarian, and nonpartisan.

Section 3.
This organization shall not seek to direct the administrative activities of the school or to control its policies, but rather to establish open communication between parents and school personnel.

Section 4.
This organization may cooperate with other organizations and agencies active in child welfare.

ARTICLE IV: MEMBERSHIP AND FINANCE

Section 1.
Membership in the North School Parent-Teacher Organization shall be open to Parents or Guardians of North School students and all faculty of North School.

Section 2.
Membership shall strive to include parent and two teacher representatives from the school and the Principal.

Section 3.
No dues shall be charged for membership in this organization. This organization may engage in fund-raising activities in order to finance projects or activities pursuant to its objectives.

ARTICLE V: OFFICERS AND THEIR ELECTION

Section 1.

The officers of this organization shall be a President, a Vice-president, a Secretary, and a Treasurer. These officers shall be elected by ballot at the May meeting to be effective for the subsequent school year and shall constitute the Executive Committee. Officers shall serve for a term of one year and shall remain in office until their successors are elected. No officer is eligible to the same office for more than two consecutive terms.

Section 2.
Nominations for officers shall be accepted one month prior to the election of officers. The consent of each candidate must be obtained before his/her name is placed in nomination. If there are no nominations received for a position, the opening will remain available until filled.

Section 3.
A vacancy occurring in an office shall be filled by a vote of the organization members at a regular or special meeting called by the President. In case of vacancy in office of President, Vice-president shall give notice of the meeting.

ARTICLE VI: DUTIES OF OFFICERS

Section 1.
It shall be the responsibility of a quorum of the Executive Committee to set initial calendar of meetings prior to the first member meeting of the school year and to establish a proposed budget prior to the first meeting. The Executive Committee shall have the right to meet in emergency situations and is empowered to allocate the expenditure of funds by a quorum of the Executive Committee not to exceed $500.00.

Section 2.
The President shall preside at all meetings of the organization and shall perform all other duties usually pertaining to the office as approved by the Executive Committee. These duties shall include, but are not limited to maintaining the organization’s calendar of events, attending to all incoming mail, scheduling and organizing any parent informational meetings, and compiling and distributing monthly meeting agendas to all members of the organization.

Section 3.
The Vice-president shall act as aide to the President and shall perform the duties of the President in the absence of that officer. The Vice-president shall be responsible for having a working knowledge of the By-Laws of this organization, and it shall be this person’s responsibility to impart this knowledge to the organization and to follow the Roberts Rule of Order-Revised. Duties of the Vice-president include but are not limited to updating Committee Chairmen/Assistant Chairmen list as necessary, updating Committee Structure lists as necessary, having knowledge of when Committee Chairmen’s terms expire, contacting all Committee Chairmen at the end of the school year to determine which positions will be open for the following school year and advertising for any vacancies on those Committees, and informing the school secretary of the names of the Committee Chairmen which shall be included in the school directory.

Section 4.
The Secretary shall keep a record of all meetings of the organization and shall perform such other duties as may be delegated. The Secretary is to take attendance at all meetings of the organization.

Section 5.
The Treasurer shall receive all monies of the organization, shall keep an accurate record of receipts and expenditures, and shall pay out from funds only as authorized by the members of the organization. The Treasurer shall present a statement of the account at every meeting of the organization and at other times as requested. The Treasurer shall also be authorized to pay out funds, not to exceed $500.00 to relieve an emergency situation if the payment of such funds is approved by unanimous vote of the Executive Committee. If the payment exceeds $500.00, the proposal must be taken back to a majority vote at the next PTO meeting by the attending PTO members. Such action will then be presented at the next scheduled meeting.

Section 6.
The organization shall have a fiscal year, which begins July 1st and ends June 30th of the following year.

Section 7.
The teacher representatives shall present Curriculum needs; represent the diverse needs of our students, and act as liaison between staff, committee chairs, and the PTO. There will be at least one teacher representative at each meeting of the organization. If neither can attend, a staff member will act in their place.

ARTICLE VII: MEETINGS

Section 1.
The privilege of holding office, making motions, and voting shall be limited to the members of the organization.
Meetings shall be held monthly during the school year.

Section 2.
The privilege of holding office, making motions, and voting shall be limited to the members of the organization.
Meetings shall be held monthly during the school year.

Section 3.
A preapproved agenda by the principal and president will be created. Items for the agenda should be submitted to the president two weeks prior to the meeting. Agenda items relating to individual parent, staff, principal, or children should be addressed with the principal. It is not the objective of the PTO to address these personal issues. Agenda items should be limited to what can be accomplished within the hour time frame of the meeting. If other issues arise, a forum meeting will be scheduled prior to a PTO meeting.

ARTICLE VIII: VOTING PROCEDURES

Section 1.
The President shall have the power to vote ONLY in the event of a tie.

Section 2.
Voting is limited to the Executive Committee, the Principal, and the members of the organization.

Section 3.
A vote shall pass by a majority of those present.

ARTICLE IX: COMMITTEE STRUCTURE

Section 1.
Programs sponsored by North School will be through a committee format.

Section 2.
Each committee will consist of a minimum of two people, with a Chairman as the lead person and Assistant Chairman for each committee. Other members of the organization will be encouraged to participate by serving as a committee member or as a volunteer. At the discretion of the executive committee, the committee structure shall allow for only a chairman position due to low volume of work.

Section 3.
A Chairman shall serve a term of no more than two consecutive years, unless the position remains unfilled; then the Chairman’s term may be extended.

Section 4.
A Chairman will have the knowledge on a particular event and shall teach their Assistant Chairman during that chairman’s term. An Assistant Chairman may take over as Chairman when their Chairman’s term expires. At that time, a new Assistant Chairman will be appointed, and so on.

Section 5.
Decisions made within a Committee shall be presented to the organization for final approval.

Section 6.
The Committee Chairman will be responsible to report to the organization whenever necessary.

ARTICLE X: RULES OF ORDER

The rules contained in Robert’s Rules of Order – Revised shall govern this organization in all cases in which they are applicable.

ARTICLE XI: AMENDMENTS

These By-Laws may be amended at any regular meeting of the organization by a majority vote of the members present and voting, provided notice of the proposed amendment has been given at the previous regular meeting.